This page deals with limited aspects of the evidence required to show there has been discrimination and that one has a disability.
- In general the burden of proof is on the claimant. This means the claimant must show that the facts required for the claim to succeed are more likely than not to be true. That is not necessarily difficult, it could turn for example on which witness’s evidence the tribunal believes. Below Burden of proof.
- If the claimant makes out a prima facie case, the burden of proof shifts to the employer to show it did not discriminate. (However, the burden remains on the claimant to show he has a disability, if that is disputed). Below Shift of burden of proof.
- Claimants can ask questions of the employer or service provider before bringing a claim, either under a statutory right such as the Data Protection Act, or otherwise. However the former ‘questions procedure’ was abolished in 2014. More Asking questions.
- Once proceedings have started, there are further rights to see documents, including internal emails: Seeing relevant documents.
- It is for the claimant to show he or she has a disability. See separate page Proving disability: impact statements and expert reports.
I am not going to try and tell anyone how to run a tribunal or court case or how to prove a case (I have no experience of it), though I can make a few points on this page. See Sources of help and advice, and links from the following more specific pages:
- Employment: Resolving disputes: Helpful links
- Services: Complaints and going to court: Helpful links
- Further and higher education: If there is discrimination
- Proving disability: impact statements and expert reports.
Burden of proof
Balance of probabilities
Subject to the shift in burden of proof (below), it is for the claimant to prove the facts on which s/he relies, in particular to prove that s/he has a disability (if that is disputed) and that there has been discrimination.
Proof just needs be on a ‘balance of probablities’. In other words, the tribunal will decide whether it is more likely than not that the claimant’s version of the facts is true.
So evidence does not have to be conclusive. Often there will not be direct evidence as to whether an employer discriminated. The tribunal may make inferences from the facts that are proved or not disputed. Cases may turn on which party’s evidence the tribunal believes. The employer’s internal emails and documents (below) may also be useful evidence.
As regards the objective justification defence, the burden is on the employer or service provider etc to show the defence applies.
There is a rule that the burden of proof shifts to the employer or service provider etc if the claimant makes out a prima facie case. For the precise wording of the rule, which is important, see EqA s.136. There are numerous cases on it which I do not go into here. It is not an easy area. There is a (2012) outline and critique by Sean Jones QC on the Range of Reasonable Responses blog.
It is often said (based on the Madarassy case below) that simply showing there has been a difference in treatment between eg. a disabled and non-disabled person is not enough to shift the burden of proof – that ‘something more’ is needed.
The landmark Court of Appeal decision of Igen v Wong in February 2005 gave guidance on what the provision means. The Court of Appeal gave further guidance in Madarassy v Nomura Ltd (link to bailii.org), 2007. There are also later cases, but – as I say – I am not going to discuss the detail.
“…it is important not to make too much of the role of the burden of proof provisions. They will require careful attention where there is room for doubt as to the facts necessary to establish discrimination. But they have nothing to offer where the tribunal is in a position to make positive findings on the evidence one way or the other.”
Hewage v Grampian Health Board (bailii.org), Supreme Court, 2012
Unlike previous statutory wording such as the Disability Discrimination Act, the Equality Act 2010 does not actually say the claimant needs to prove anything. It just says that the burden of proof is on the employer ‘[i]f there are facts from which the court could decide, in the absence of any other explanation’ that there was a breach of the Act. However the Court of Appeal held in Ayodele v Citylink (bailii.org), 2017 that this change in wording does not change the law (subject to the Efobi appeal below). There is still an initial burden of proof on the claimant. The court said the change in wording makes clear (as had been held by the courts) that what should be considered at the first stage is all the evidence, from whatever source it has come, and not only the evidence adduced by the claimant. The Court of Appeal thereby overruled the Employment Appeal Tribunal decision in Efobi v Royal Mail Group (bailii,org) earlier the same year which had thought the new Equality Act wording did change the law. However Efobi is being appealed to the Supreme Court (supremecourt.uk).
The shift in burden of proof does not apply to showing the claimant has a ‘disability’. The burden remains on the claimant to show this, on a balance of probabilities.
On burden of proof and the duty to make reasonable adjustments, see Reasonable adjustment rules: employment>Burden of proof.
Prohibited enquiries on health or disability
Where there is a claim that an employer is liable for direct discrimation, the legislation specifically says that the burden of proof shifts under s.136 if the employer has asked a job applicant about health or disability so as to breach s.60 EqA. Here, the claimant need not show a prima facie case. The burden of proof shifts if an individual claims that conduct by the employer (e.g. turning him down for a job) in reliance on information given in response to a prohibited enquiry is direct discrimination. See Pre-employment enquiries – that page includes an example of the shift in burden of proof, under the heading ‘Enforcement’.
Reasonable adjustment claims may be easier
Whilst the rules on burden of proof apply generally, they are most likely to be important where the issue is why a person was treated less favourably – was it because of something to do with their disability that they were turned down for a job or promotion, for example.
However, showing the reason why one was turned down is not a precondition to a claim for reasonable adjustments. It may be easier for a claimant to show that an employer’s practice etc put him or her at a substantial disadvantage, and that there was a breach of the reasonable adjustment duty.
Asking questions can be very useful to help a claimant decide whether it is worth bringing a case in the first place, and if so how to formulate and present a case most effectively. As well as helping formulate a case if brought, it can help avoid unnecessary litigation. A claimant may find from the responses given that their case is weak, so no claim is made or the claim is withdrawn. Alternatively, the process of answering the questions may bring home to an employer etc that there is a serious case against them, and encourage them to negotiate a resolution, again avoiding litigation.
For discrimination which happened before 6th April 2014 there was a formal ‘questions procedure’ which a potential claimant could use even before proceedings were started. However this was repealed by the Coalition government. The procedure involved sending a form to the employer or service provider asking relevant questions. If the employer etc unreasonably failed to reply within 8 weeks or its reply is evasive or equivocal, the tribunal or court could draw inferences from that.
Though that questions procedure is now repealed, claimants can still make a subject access request under the Data Protection Act (to be replaced by the EU General Data Protection Regulation from May 2018), or ask questions without relying on a legal right to do so:
Subject access request under the Data Protection Act
Claimants sometimes use their statutory rights to make a ‘Subject access reqest’ for information under the Data Protection Act – or, where the information is held by a public body, an FOI request under the Freedom of Information Act. See for example Employee data sought in connection with potential tribunal cases must generally be handed over, says ICO (pinsentmasons.com).
In the context of claims against service providers, Doug Paulley’s ‘DART’ (Disability Attitude Re-adjustment Tool) suggests in Part 8 putting in a Subject access request at the same time as a Letter before action.
Asking questions without a legal right
Even after the abolition of the questions procedure, claimants can write to the employer (or service provider etc) asking questions, and a tribunal or court may well be willing to draw inferences from failure to respond. ACAS and the government have issued new guidance on asking questions:
- ACAS, guidance on employment – Asking and responding to questions of discrimination in the workplace (pdf, archive of acas.org.uk).
- Government Equalities office, guidance on provision of services – Asking and responding to questions of discrimination in the provision of goods and services and public functions (pdf, gov.uk).
34. In the absence of section 138 [ie the statutory questions procedure], a complainant may still raise questions of the respondent. A court or tribunal could still conclude adverse inferences from a refusal to respond or from evasive answers, despite the lack of any provision for a statutory questionnaire.
Enterprise and Regulatory Reform Bill: Supplementary notes explaining new clauses (Word doc, archived discuss.bis.gov.uk). Linked from archived discuss.bis.gov.uk/enterprise-bill/latest-updates/, 9th October 2012.
We will replace the statutory provisions, including the forms for questions and answers and the eight week time limit for businesses to respond, with an informal approach. This new approach will be set out in guidance produced by Acas and will include advice on how individuals can ask questions and why employers and service providers should respond. This will enable business to better challenge any unreasonable requests for information which they have told us they currently experience with the statutory provisions. A non-legislative approach will be simpler and fairer for all.
Employment Law 2013: Progress on reform (link to gov.uk), March 2013
Seeing relevant documents – after proceedings have started
Once proceedings are instituted, the claimant may be able to seek discovery and inspection of relevant documents (unless privileged), e.g. notes of interviews, and an employer’s internal and external emails.
It is for the claimant to show on a balance of probabilities that the stammer meets the legal test of being a ‘disability’, if the employer does not accept this. See separate page Proving disability: impact statements and expert reports.